Recent events have shown us the world we live and work in is increasingly volatile, making security—both personal and organizational—more critical than ever.
As a former EA with international experience, I learned firsthand how vital it is to think ahead and act decisively to safeguard executives and organizations. I’ll never forget the day my office building was locked down due to an act of terrorism in the tube station opposite. Moments like this reinforced that risk isn’t a distant possibility—it’s often closer than we realize.
During my time in the Middle East, security became an unavoidable part of my role. My executives frequently traveled to Gulf Cooperative Countries (GCC) deemed high-risk by insurers or categorized as “Reconsider Your Need to Travel.” Yet, employees were often sent without basic precautions: no guidance on appropriate attire, secure transport, or emergency contacts. Few even carried their travel insurance details.
Most EAs aren’t formally trained in security. They learn best practices through experience—but what if we stopped waiting for situations to teach us and started preparing proactively?
Risk mitigation is one of the most meaningful ways EAs can add value—not just by supporting efficiency but by protecting their organizations' health and their executives' well-being.
Here are 10 ways EAs can enhance executive and organizational security today:
• Risks: Open access for attendees can lead to unwanted interactions, corporate espionage, or opportunistic attacks. Executives may inadvertently expose sensitive information by using devices in public spaces.
• Mitigation Strategies: Coordinate with event organizers for secure seating and badge identification. Vet networking events and ensure key meetings are held in private spaces. Remind executives to avoid reading or opening sensitive emails or documents on their devices in public areas.
• Risks: Backlash from employees, customers, or stakeholders. Potential for harassment, protests, or social media campaigns.
• Mitigation Strategies: Prepare executives with talking points and monitor online sentiment for potential escalations. Work with security teams if protests or physical risks are expected.
• Risks: Heightened emotions and leaks of sensitive information.
• Mitigation Strategies: Use secure communication channels for discussions, limit meeting invites, and prepare protocols for escalated situations like disgruntled employees.
• Risks: Unauthorized attendees or protestors gaining access. Public exposure of executives outside the venue.
• Mitigation Strategies: Vet attendee lists, arrange discreet entry and exit points, and monitor online activity for potential threats.
• Risks: Ambushes by journalists or activists. Provocative questions damaging reputation.
• Mitigation Strategies: Brief executives on sensitive topics and expected questions. Arrange secure transport and a controlled interview environment.
• Risks: Political instability, crime, or targeted threats. Data theft through unsecured Wi-Fi or devices.
• Mitigation Strategies: Research travel advisories and consult security teams before trips. Book accommodations and ground transportation with strict security protocols and provide executives with a travel security kit.
• Risks: High attendee visibility increases risks of stalking or harassment.
• Mitigation Strategies: Work with organizers to verify guest lists and ensure on-site security. Advise executives to stay accessible yet discreet.
• Risks: Sensitive information exposed through new online campaigns or profiles.
• Mitigation Strategies: Conduct regular audits of the executive’s online presence. Limit publicly shared information and monitor for impersonation attempts.
• Risks: Heightened public attention leading to data breaches or sabotage.
• Mitigation Strategies: Coordinate with marketing and security teams for controlled environments. Use NDAs with event staff and monitor for pre-launch leaks.
• Risks: Increased scrutiny and potential breaches from unvetted attendees.
• Mitigation Strategies: Vet visitors and coordinate with security details. Limit internal knowledge of the guest list to essential personnel. Arrange discreet entry for guests.
Identify one small area of risk in your executive’s world—whether it’s a public event, a digital vulnerability, or a gap in travel plans.
Draft a solution and share it with your executive. Explain the risk, potential consequences, and how your plan can mitigate it.
If they resist, propose a small trial or offer additional information to build their confidence. With persistence and strategic thinking, you can become an essential partner in their security and success.
Rachael Bonetti has supported CEOs and senior executives across multiple countries for over 27 years, gaining deep insights into the dynamics of executive leadership. Now based in Australia, she empowers EAs globally through courses, workshops, corporate training, and consulting to elevate their roles and drive organizational success. A sought-after keynote speaker and Forbes Australia contributor, Rachael’s expertise and approachable style make her a trusted voice in the profession, offering valuable guidance on business acumen, strategic influence, and career confidence.
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